Top Reasons Your Business Needs an Inventory Management System

Top Reasons Your Business Needs an Inventory Management System-feature image
April 11, 2023 Reviewed By : Tanveer Ahmed .7 Min read

Summary: Efficiently manage your inventory using inventory management system along with multiple sales channels, items, and warehouses. Further, it will help you boost employee productivity, reduce product wastage, offer better customer experience, and increase overall profits.

A business tries its best to effectively manage inventory, but as the SKUs, sales, and warehouse locations increase, inventory management gets more complicated. As a result, businesses are not able to meet the customer order demand on time, and often fall short on inventory.

All of this can be avoided by implementing inventory management system that will give you real time insights on inventory levels, help you forecast reorders, reduce business costs, and do a lot more.

Still confused if you should invest in inventory management system or not?

Check out a few reasons why a business should implement inventory system and see if you identify with these.

Reasons Why Your Business Need Inventory Management system

Minimizing wastage, effective inventory tracking, wanting to add more sales channels, improving customer service, controlling costs, etc., are some of the main reasons why your business might need the inventory management system. Moreover, if your business is also looking to efficiently manage reordering and multiple stores and warehouses, you should consider investing in an inventory system.

  • Efficient Inventory Tracking

Inventory tracking is one of the prime reasons why you should consider implementing inventory management system in your organization. Not being able to track the exact status of your products leads to delayed deliveries, lost/ misplaced inventory, unsatisfied customers, and other issues. In fact, even when businesses try to track inventory manually using spreadsheets, it only results in increased human errors.

The tracking module helps you to trace where and how your products are moving in the order cycle. Users can track products across all order stages, including production, movement to warehouses, order dispatching, and final delivery. Further, to facilitate accurate inventory tracking users can assign dedicated product serial numbers or even use barcoding to tag products.

  • Minimize Wastage

While dealing with tons of products, it is difficult for warehouse/ retail managers to track which products are damaged, expired, or reaching the expiry date.

The reporting tool of the system can generate reports and provide you with a list of products that are about to expire or have already expired. In addition to this, these reports can also be used to identify the sales trends and products that are no longer in demand.

  • Add New Sales Channels
inventory management need for inventory management system

If you are looking to expand and add new sales channels, inventory management system is a must. These new channels can include anything like an eCommerce platform, D2C platform, or even a B2B sales channel. But managing inventory on all these platforms will be tricky, unless you centralize all the inventory related information on a central platform. The software’s features like real time inventory forecasting and syncing help you with the exact inventory status.

  • Manage Reordering Efficiently

The system displays accurate inventory levels for all the items, which helps you identify which of them are selling fast, and you need to refill them. Along with this, you can also set minimum inventory level alerts in the system, that will send you an alert through notification or email that a particular item has reached a minimum level, and it’s time to restock.

Other than this, another way of managing reorders is to generate automated reports to analyze sale trends and identify your best-selling products for reordering

Suggested Read: Understanding the Role of Software in Inventory Management

Interesting Read
1. About 72% of retailers are planning to optimize their supply chains with real-time visibility of inventory enabled by sensors, analytics, and automation.
2. Businesses are realizing the importance of using an inventory management system, as a result of which, its demand has almost doubled in the past five years.
3. One of the prime issues in about 46% of warehouses is human error, which can be minimized with automation using an inventory management system.
4. Did you know, reducing frequent overstock and understock situations can help minimize your inventory costs by 10%. This can be achieved by making accurate inventory forecasts with system.
5. 63% of businesses even today face productivity challenges, frequent customer complaints, and other financial losses, just because they don’t use any technology to manage their supply chain.
  • Overcome Any Communication Barrier

Using an inventory management system will reduce all your major communication related problems across multiple departments, warehouses, customers, etc. For instance, the system sends alerts whenever a new order is received. And as soon as it is dispatched from the warehouse, the number of items is reduced from the inventory list in real time. And if the item is about to reach the minimum inventory level, it will give you an alert and you can place reorders as required to fulfill the demand.

  • Boost Productivity

Employee productivity is another major reason why businesses majorly invest in inventory management system. Using the system will not only minimize human errors but also speed up routine work that was done manually through task automation. For instance, your workers don’t need to manually adjust the inventory count with every purchase and sale, it can be easily automated, thus saving a lot of time.

  • Cost Control
inventory management inside image 2 need inventory management system

An inventory management system helps organizations to control costs by preventing overstock situations. Using the system, businesses can accurately forecast product demand and know the exact inventory levels. In fact, preventing unnecessary restocking also saves up the warehouse cost, and businesses can rent or lease only the required space for stocking.

In addition to this, the system enables businesses to control other costs like unjustified employee wages, transportation, backorders, and more.

Bombay Hemp Company – Case Study

About Bombay Hemp Company
Let’s review the situation of Bombay Hemp Company, based out of Mumbai that aimed at providing good quality of hemp products to Indian customers. Soon after the launch, the company gained good attention in its home market, Australia, and even the Middle East.

Challenges Faced by the Company
As they grew, they diversified their business into different revenue streams like nutritional super foods, clothing, medicine, and more. Now, when their sales fueled, they faced multiple inventory related challenges that included:

-Difficulty in managing orders from multiple sales channels
-Efficiently track overseas orders with increase in exports
-Manage timely order deliveries in home market as well as overseas
-One platform to manage wholesale and online store orders

Impact after Adopting Inventory Management Solution
As a solution to all the company requirements their Head of Logistics, Ashish Verma implemented inventory management system that had the capability to manage multiple channels from one single solution. As a result, the Bombay Hemp Company witnessed:

-More streamlined warehouse operations and increased operational efficiency because of regular order status notifications, details, and preset SOPs
-Achieved better data transparency for all users at all levels
-Streamlined order management with frequent inventory updates across all the sales channels

Further, looking forward, the company plans to scale and add more sales channel to offer premium products to its customers in India as well as abroad.
  • Efficiently Manage Multiple Warehouses & Stores

Managing multiple warehouses to ensure that all have the required number of inventories can be a big hassle when done manually, especially if you are dealing in multiple SKUs. While operating from one warehouse, managers cannot have accurate information of inventory levels by just working on spreadsheets.

So, switching to inventory management system is the only way out. The inventory system will allow you to monitor all the warehouses through a bird’s eye view. Managers can keep a check on the end-to-end supply chain to know the inventory levels and movement of items among multiple warehouses. So, when one warehouse is running low on a certain product, instead of reordering, the shortage can be fulfilled from another warehouse.

Suggested Read: How Does Inventory Management Help with Stock Controls?


While selecting one, make sure that the inventory management system aligns with your business requirements. It should also scale easily when it comes to adding more inventory items, reporting options, sales channels, and other expansion options.

Related Categories: Inventory Management Software | Inventory Control Software | Delivery Management Software | Warehouse Management Software

Written by Isha Lamba

Isha’s writing journey started way back in 2018 when she graduated in the field of Journalism & Mass Communication. Since then, she has been writing for all digital and print marketing assets including blogs, editorial reviews, landing pages, emailers, and more. She has contributed her writings to genres... Read more

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