Top 11 Open Source Document Management Systems for Electronic File Storage

Today, every business is trying to go paperless and implement a file management system in order to fasten the processes and eliminate errors. Also, choosing a document management software purges off the risk of physical documents getting damaged, stolen and misplaced.

In the process, documents are now being stored on various electronic devices such as laptops, desktops, and USB sticks and managed by free offline document management software solutions.

Even though, it has relatively reduced the risk of physical damage but made the online documents more vulnerable to cyber-attacks. Fortunately, a free document management system can provide a secure way out.

What is Free Document Management Software?

A document management software is like an electronic file cabinet that stores all electronic documents in a centralized location. It helps in managing, storing, tracking, and accessing documents and mitigating the risk pertaining to any important document.

Also, this software allows converting paper documents into digital documents. The good news is that many of these file management systems are available for free.

Open source document management system software is also available which can be customised by businesses to meet their specific requirements.

No matter whether you own a start-up or an established business venture, document management software is a necessity for every organization.

Top 11 Free Web Based Document Management System Open Source

Taking the factors like ease-of-use, security and seamless communication into account, here is a list of top 10 free and open source document management software:

• EzeeFile
• LogicalDOC
• EisenVault
• dMACQ DMS
• ShareDocs Enterpriser
• Laserfiche
• OpenDocMan
• Mayan EDMS
• Nuexo
• Sentrifugo
• Open KM Community Edition

• EzeeFile

EzeeFile creates a secure online repository of your documents no matter what the size of the document might be. EzeeFile is available as both on-site and on cloud server. EzeeFile is available as a mobile app.

Important Features

• Advanced search option which lets you search documents on the basis of keywords.
• Enhanced integration with mail services.
• Customizable user privilege for preventing open access to critical files.
• Supports multiple languages.

Pricing- Price ofEzeeFile document management system is available on request.

Bottom line- EzeeFile document management system is an online repository which securely saves all your documents no matter how large they are.

• LogicalDOC

LogicalDoc is a free document management system that provides various important tools that helps in managing files and documents easily and efficiently.

Important Features:

It is a feature-rich software that supports:

• Multilingual support
• Metadata & templates
• Document searching
• Bookmarking
• Multiple format conversion
• Barcode recognition

Pricing: LogicalDOC’s community version provides a free file management system which especially help small businesses and startups. For medium-sized businesses, professional version is ideal, the price of which is available on demand.

Bottom line: LogicalDoc is one of the best document management solutions that features an easy-to-use interface and requires no training to use it. All you need to do is drag and drop a file that you want to store. It allows you to store documents of any size and type via a secure centralized repository.

• EisenVault

EisenVault document management system software is cloud-based and is suitable for all the different types of sectors. The best part of EisenVault is that it can be used by professionals with diverse job roles.

Important Features:

It comes with features like:

• Digital document storage
• Google docs integration
• Indexing and search abilities
• Online editing capabilities
• Document audit trails

Pricing: EisenVault provides three price plans; Small Enterprise, Medium Enterprise and Enterprise.  ₹2,31,000 per organisation per year for 99 users, ₹4,95,000 per organisation per year for 250 users, and ₹9,90,000 per organisation per year for unlimited users respectively.

Bottom Line: Since EisenVault software is cloud-based, it does not require any software installation and lets you access your documents from any device and anyplace. It is not only compatible with all web browsers but is also available for both iOS and Android users.

• dMACQ DMS

dMACQ DMS is a file management software that comes with efficient and practical document management tools under a single platform to assist individuals, teams and businesses.

Important Features:

• Advance PDF manager
• Machine Learning features
• Contract management module
• Document version control
• Indexing & metadata structuring
• Analytics engine (dMACQ VisualDMS)

Pricing: dMACQ DMS provides a free trial and the price is available on request.

Bottom Line: dMACQ DMS is feature rich software that merges all your document and content management in a single platform. This software acts as your centralized data warehouse, which allows both automated and bulk data upload.

• ShareDocs Enterpriser

ShareDocs Enterpriser is a document management system that brings all the file management functionalities under a single platform. Its specialised OCR engine helps businesses seamlessly browse documents or specific parts in documents and provide quick results.

Important Features:

Some of the key features of this software include:

• Version Control
• Audit Trail
• Document Indexing
• Universal Viewer
• Inbuilt OCR
• Archiving & Retention
• LDAP Integration

Pricing: It provides a free trail and prices for different plans are available on request.

Bottom Line: One of the most secured DMS, ShareDocs Enterpriser comes with inbuilt OCR engine which helps you search inside the documents stored in it.

• Laserfiche

Laserfiche is a one-stop document management software that can be used as an electronic document keeping repository. It provides a robust infrastructure to organise all important files, folders and documents systematically. Laserfiche enables quick storage and retrieval and sharing of documents.

Important Features:

Some of this core features of Laserfiche are:

• Application integration
• Document storage
• Electronic signature
• Document delivery
• Application sharing
• Messaging system
• Email management

Pricing:Laserfiche offers a free version and its plan rates are available on request.

Bottom Line: Another DMS that made to this list is LaserFiche. It acts as an electronic file cabinet that allows you to organize and store all your digital documents.

• OpenDocMan

OpenDocMan is a popular free document management software that can function seamlessly on different operating systems, being cloud based.

Important Features:

Some of the main features of this software include:

• Document Indexing
• 100% web-based interface
• Unlimited Media Types
• Supports All Servers
• Lightweight

Pricing: It provides a free plan along with three paid subscriptions for Enterprise, Could and On-Prem. The price of Enterprise and On-Premise editions are available on request, while its Cloud plan is available for₹5,678per month.

Bottom Line: Since it is fully web-based, the file management system is compatible with the MySQL5 DBMS. In addition, OpenDocMan also provides auto installation and periodic auto updates to keep up with upcoming processes.

• Mayan EDMS

Mayan EDMS is an intuitive and efficient document management software that runs on Django web framework. It offers a central electronic document storage repository for quick and precise storage, retrieval and management of important files and documents.

Important Features:

Some of its features include:

• API Documentation
• Supports All File Formats
• User and Group Management
• Efficient Dashboard

Pricing: Mayan EDMS offers two plans; professional and community. The professional edition provides users dedicated support and additional features. 

Bottom Line: Mayan EDMS offers a state-of-the-art document management system for a secure and efficient document management and storage.

• Nuexo

Nuexo is a free and open source document management system, that is available for free usage in public domains. It is compatible with multiple operating systems and provides users the platform to store and manage their important documents.

Important Features:

A few of Nuexo’s important features are:

• Supports All File Formats
• Rich Metadata
• Native Workflow
• Storyboard Creator

Pricing: Since Nuxeo is open source, it provides licensing for their management services on request. The price is available on demand.

Bottom Line: One of Nuexo’s most highligted feature is its seamless integration with other productivity solutions such as Google Docs and Office 365.

• Sentrifugo

Sentrifugo offers individuals and businesses a central user interface with intuitive free and open source management system that can be customised depending on their requirements.

Important Features:

• Some of Sentrifugo’s core features include:
• Human Resources
• Performance Appraisal
• Employee Self-Service
• Analytics
• Background Checks
• Leave Management
• Service Request
• Time Management

Pricing: Sentrifugo is a completely free and open source document management software.

Bottom Line: Sentrifugo is a one-stop file management system for individuals and businesses looking for different other modules. It is easy to set up and use.

• Open KM Community Edition

OpenKM is a free document management system run on Java platform. It provides businesses an intuitive user interface to manage and store digital documents securely. Its community edition provides a free plan for users with an array of features.

Important Features:

A few of Open KM’s main features include:

• Automatic Cataloguing
• Automatic Metadata
• Advanced Preview
• OCR
• Version Control
• Records Management
• Workflows
• Integrations

Pricing: OpenKM Community Edition is a completely free document management system.

Bottom Line:  OpenKM is an efficient document management system. Open source as well as available for free, it is worth considering as it comes with a multitude of features.

Benefits of Free Document Management Software for Windows

Having a free and open source document management system for windows and other major Operating systems enable businesses to manage their documents efficiently. It helps in storing documents that require just a small space on operating systems such as Windows and Linux.In addition, file management systems ensure quick retrieval, and targeted retrieval from documents. This also helps in seamless file sharing with other parties and employees and better collaboration.

Conclusion

It is indeed difficult to choose the best one of the lot. However, software demos and free consultation by our experts will make decision-making easier. Contact us to book a free demo.